OFFICE ASSISTANT

The Office Assistant is responsible for supporting the Business Manager, Administration Manager and Operations Manager with day-to-day office support.

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The position holder will provide support to payroll and administrative functions, office maintenance, and will also assist the Operations Manager with diary, task and email management.

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WHAT THE POSITION INVOLVES
 

Payroll Support

• Collecting, scanning and uploading employees’ timesheets into company file system

• Ensuring employees have filled out timesheets correctly

• Data entry based on timesheet information

Administration Support

• Collecting mail and uploading invoices to Xero

• Scanning and uploading employee information into file system

• Ensuring new employees have correct induction information

• Assisting with fleet management (booking WOFs, services etc.)

• Purchase Order reconciliation

Personal Assistant Support

• Monitoring inbox of Operations Manager and ensuring emails are replied to and actions are implemented

• Keeping on top of Operations Manager’s to-do list and completing tasks such as making purchases, booking maintenance services etc.

• Working with wider Pryde Contracting team (operators and mechanics) to support their needs, e.g. ordering equipment, printing H&S materials etc.

• Taking minutes at H&S meetings

• Maintaining a tidy and organised office

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CANDIDATE REQUIREMENTS

The right candidate for this role will have:

• A strong work ethic

• An attention to detail

• A good understanding of Microsoft Outlook, Excel and Word

• Great organisational skills

• Good communication skills

• The ability to work alone, and a good sense of initiative
   

The right candidate will also ideally have:

• Experience working in a business office environment

• Experience using Xero

 

This role is in Wairoa, with the majority of work taking place in the Pryde Contracting office and workshop.

 

HOURS

This role is paid an hourly wage, with 12 hours per week initially required (this may increase as the role expands, depending on the candidate).

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The working hours are flexible (to be agreed by the candidate and employer), though 3-4 hours on a Monday morning is required to ensure timesheets are uploaded in time for payroll.